Free WhatsApp workflow template
Least busy chat assignment: every step, in order, before you switch it on
Share incoming conversations by who is least busy rather than by turn, so nobody ends up with a queue while somebody else has none.
- 1 step
- When: Chat starts
Assignment: whoever has the fewest open chats
Every step in the order it runs. This one sends the contact nothing; it only records what happened.
When: Chat starts
Also when they write again after 8 quiet hours
- 1
Hand to a person
Hands the chat to whoever has the fewest open chats
What it does
Share incoming conversations by who is least busy rather than by turn, so nobody ends up with a queue while somebody else has none.
How to use it in Palby AI Agent
- 1Open Workflows and choose Start with a template.
- 2Pick the one called "Assignment: whoever has the fewest open chats". It opens as a draft with every step drawn and your name and business filled in.
- 3Change any words you like, then press Test to try it in a test chat.
- 4Publish it when it reads right. Nothing is sent before that, and you can stop it any time.
It sends from the WhatsApp you already use, linked as a device the way WhatsApp Web is. WhatsApp's help centre warns that linking through unofficial apps "may put your account at risk", so workflow messages wait their turn at your number's pace.
Already use Palby AI Agent? Open the workflow templates in the app
Questions
Yes. Copy the steps or print them from this page. Running it on your WhatsApp in Palby AI Agent starts with a walkthrough.
Yes. Every message, question and wait is yours to rewrite in the builder, and you can add or remove steps before you publish.
No. It runs on the WhatsApp you already use, linked as a device the way WhatsApp Web is, so there are no message templates to get approved. WhatsApp's help centre warns that linking through unofficial apps "may put your account at risk", so workflow messages wait their turn at your number's pace.
Nobody can promise it won't. Workflow messages wait their turn at your number's pace like every other message, so a burst of chats is answered one after another, in the order they came in.
You build workflows for your own number and publish them yourself. Your team admin switches automation on for the team first.
Switch it on with your own words in it.
Book a walkthrough to see the workflows run in the app.
30 minutes. You choose the day and the time.