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Quote generator: send a clear quote today, and know when to chase it
Add your items, prices and GST, then download the quote as a PDF. Under it are terms and a short service agreement to copy.
Quotation
Q-001, 4 Nov 2026, valid until 4 Dec 2026
From
Your business
Prepared for
Your customer
| Item | Qty | Amount |
|---|
Total S$0.00
Add your business name.
Keep your price list and the deal's lines in the CRMTerms and agreements to copy
Starting points, not legal advice. Change the brackets to your details.
Quote terms
This quote
The prices in this quote hold for [days] days from the date on it.
Prices are in [currency] and [include / do not include] GST.
Payment
A deposit of [deposit]% is due when you accept, and work starts once it's paid.
The rest is due [when the rest is due], within [days to pay] days of our invoice.
Changes
Work not listed in this quote is extra. We'll agree the price in writing before we do it.
Cancellation
If you cancel after accepting, the deposit covers work done and costs we've paid. Anything left over is refunded.
Accepting
Reply to this quote in writing, or sign and return it, to accept these terms.
Not legal advice. Change the brackets to your details, and have a lawyer read it for a large job.
Who it's for, what you'll do, what it costs
It takes a few minutes. Your business details stay in this browser for next time.
- 01Put in your business and your customer, the quote number, the date and how long the price holds.
- 02Add a line for each item with its quantity and price. Tick GST if you're registered, and it adds 9%.
- 03Add your terms, download the PDF, and note the valid-until date as the day to follow up.
What a quote should say
A quote that answers the questions gets a yes sooner than one that starts an email thread.
What's included, line by line, and what isn't. "Two rounds of changes" saves an argument later.
The price before GST, the GST and the total, so there's one number to agree to.
How long the price holds. 14 or 30 days gives you a reason to follow up.
What happens next: the deposit, when you start and how they say yes.
Three templates to copy
Starting points, not legal advice. For a large job or anything unusual, have a lawyer read it first.
Quote terms: how long the price holds, the deposit, when the rest is due, changes, cancellation and GST.
Service agreement: one page for who does what, the price, the timing, changes, cancellation and how either side ends it.
Change request: a short note to agree a change to the work and its price before you do it.
Pick one under the quote, change the brackets to your details, and copy it or print it.
Follow up on every quote
Most quotes that go quiet are still being thought about.
- 01The day you send it, with a short email
- 02Three days later, to check it reached them
- 03A week before it runs out
- 04The day after it runs out, with a new date
Know which quotes to chase today
Palby CRM doesn't send quotes. It keeps the deal, its lines and the date you'll follow up.
- Products and deal lines that add up to the deal's amount
- A follow-up date on every customer, and today's list of everyone due or overdue
- Several deals per customer, each with its own stage and close date
- Cards that sit too long at quote sent get flagged on the board
Questions
Put in your business and your customer, a line for each item with its price, the GST if you charge it, and how long the price holds. Then download the PDF and send it.
A quote is the price before they say yes, and it can change. An invoice asks for payment for work that's agreed or done. When they say yes, the invoice generator makes the invoice.
If you're GST-registered, yes. IRAS says you must quote prices with GST, and the total with GST is the one the quote shows largest. Untick GST if you aren't registered.
Long enough for them to decide and short enough that your prices still hold. Many businesses use 14 or 30 days. Put the date on the quote, and follow up before it runs out.
They're a starting point, not legal advice. Whether a contract binds depends on what's in it and how it's agreed. For a large job or anything unusual, have a lawyer read it first.
A form that lays out your prices as a quote and adds up the totals, so you don't build one in a document each time. This one makes a PDF in your browser.
Your business details are kept in this browser, so they're filled in next time. Start a new quote clears them.
Yes, the tool is free, with no account, no watermark and no limit.
Send the quote, then follow it up
See the quotes due a follow-up today on a sample pipeline, in a 30-minute walkthrough.
30 minutes. You choose the day and the time.