Free project template
Video production checklist with every task dated from the day you start
One video from brief to delivered file: script, shot list, shoot day, edit, review rounds and hand-over.
- 5 sections
- 26 tasks
- Opens as a list
- Dated from day 1
Video: [name]
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Brief
- Write the brief: audience, length, where it will play, deadlineDay 1High
- Collect three reference videosDay 2
- Agree budget and the review roundsDay 3
- Brief signed offDay 4High
Pre-production
- Write the scriptDay 7
- First draft
- Read it aloud and time it
- Approved
- Shot list and storyboardDay 9
- Book crew, location and talentDay 10
- Get release forms and location permissionDay 11
- Shoot day run sheetDay 12
- Charge batteries, clear cards, pack kitDay 13
Shoot
- Shoot dayDay 14, 8:00Urgent
- Room tone and sound check
- Every shot on the list
- B-roll
- Back up the footage to two placesDay 14High
Post-production
- Rough cutDay 18
- Review round 1Day 20
- Fine cut with music and graphicsDay 23
- Review round 2Day 25
- Colour, sound mix, captionsDay 27
Deliver
- Export in each size neededDay 28
- Deliver the files and the project archiveDay 29High
- InvoiceDay 29
About this template
Video costs money on the shoot day, so every decision that can be made before it should be. This project front-loads the brief, the script and the shot list, keeps the shoot day to a run sheet, and limits review to two rounds.
It works for a client video or your own. Rename it to the video and set the delivery date as the finishing day.
Tips from the template
- Get the brief signed off before writing a word of script.
- Every shot on the shot list has a line of script it belongs to.
- Agree two review rounds up front and hold to them.
How to use it in Palby Planner
- 1Open Tasks and choose Templates.
- 2Find Video production and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Yes. Copy it as a checklist or print it, with no sign-up. Using it inside Palby Planner, with the dates filled in, needs an account.
Each task has a day counted from the start: Day 1, Day 3 and so on. In Palby Planner you pick a start date or a finish date, and every task lands on a real day. Tasks that repeat keep repeating.
Yes. It's your project: rename it, add tasks, delete the ones you don't need. Save your version with Save as template and it's there next time.
Describe it in a sentence and the AI in Tasks writes a template for it, with sections and dates you can change before you use it.
Run it with the dates filled in.
The templates are free. The app puts every task on a real date.