Project template for the office
Office move checklist with every task dated from the day you start
Lease to first day: fit-out, IT, phones, signage, the move, and the tasks people forget.
- 4 sections
- 18 tasks
- Opens as a list
- Dated from day 1
New office setup
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Contract
- Sign the leaseDay 1Urgent
- Office insuranceDay 4
- Utilities and internet orderedDay 4High
- Fit-out contractor bookedDay 6
Fit-out
- Floor plan: desks, meeting rooms, the client waiting areaDay 8
- Furniture orderedDay 11
- IT: network, printers, phones, meeting room screensDay 15High
- Signage and the name on the doorDay 22
- Security: access cards, alarm, keysDay 26
Before the move
- Tell the insurers, the bank and the regulator the new addressDay 29High
- Mail redirectDay 31
- Update the website, email signatures and cardsDay 34
- Tell clientsDay 36
- Walk the space with this listDay 41
- Movers booked and everyone told what to packDay 39
Move
- Move dayDay 43Urgent
- First Monday: IT works, phones ring, coffee machine onDay 46High
- Return the old keys and close the old utilitiesDay 50
About this template
An office move is a hundred small tasks with a handful of hard dates. This project holds them by phase, from the lease to the first Monday, and includes the ones that get forgotten: the mail redirect, the insurance, the name on the door.
Tips from the template
- Set the move date on the "Move day" task and date the rest from it.
- One owner per section.
- Walk the new space with the list two days before the move.
How to use it in Palby Planner
- 1Open Tasks and choose Templates.
- 2Find New office setup and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Yes. Copy it as a checklist or print it, with no sign-up. Using it inside Palby Planner, with the dates filled in, needs an account.
Each task has a day counted from the start: Day 1, Day 3 and so on. In Palby Planner you pick a start date or a finish date, and every task lands on a real day. Tasks that repeat keep repeating.
Yes. It's your project: rename it, add tasks, delete the ones you don't need. Save your version with Save as template and it's there next time.
Describe it in a sentence and the AI in Tasks writes a template for it, with sections and dates you can change before you use it.
Run it with the dates filled in.
The templates are free. The app puts every task on a real date.