Free project template
How to start a meetup group with every task dated from the day you start
Start a new community group: pick the topic, find co-organisers and a venue, and get the first 30 people in a room.
- 14 tasks
- Opens as a list
- Dated from day 1
New meetup group
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
- Write who the group is for in one sentenceDay 1High
- Check there is not already a group doing this nearbyDay 2
- Ask ten people who would come whether they wouldDay 4
- Find one or two co-organisersDay 8High
- Pick a name and a regular night, like the second TuesdayDay 10
- Find a free or cheap venueDay 15Company offices, co-working spaces and libraries often host for free.
- Set up the group page and a chat groupDay 17
- Line up the first speaker, or plan a simple socialDay 19
- Announce the first eventDay 22High
- Personally invite 30 peopleDay 24
- Run the first eventDay 36Urgent
- Ask attendees what they want next timeDay 37
- Announce the date of the second eventDay 39
- Agree who does what among the organisersDay 41
About this template
A new group lives or dies on its first three events. Most founders do it alone, pick a topic too broad to attract anyone in particular, and burn out by the fourth month.
This is a short, ordered list from choosing the topic to the first event and the promise of a second. Use the meetup night template for each event after that.
Tips from the template
- Work down the list in order; each step feeds the next.
- Do not announce the group before you have a date and a venue.
How to use it in Palby Planner
- 1Open Tasks and choose Templates.
- 2Find Starting a meetup group and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
Templates like this one
Fifteen minutes before you log off: clear the inbox, check tomorrow and write down where you stopped.
8 tasksBefore day one, the first day, the first week and the first 90 days, so a new hire is useful and not lost.
4 sections, 24 tasksPrepare, hold and follow up a goals and feedback talk with a team member, with examples ready and next steps agreed.
3 sections, 17 tasks
Questions
Yes. Copy it as a checklist or print it, with no sign-up. Using it inside Palby Planner, with the dates filled in, needs an account.
Each task has a day counted from the start: Day 1, Day 3 and so on. In Palby Planner you pick a start date or a finish date, and every task lands on a real day. Tasks that repeat keep repeating.
Yes. It's your project: rename it, add tasks, delete the ones you don't need. Save your version with Save as template and it's there next time.
Describe it in a sentence and the AI in Tasks writes a template for it, with sections and dates you can change before you use it.
Run it with the dates filled in.
The templates are free. The app puts every task on a real date.