Palby Planner

Google Tasks alternative

Google Tasks alternative: still on your Google Calendar, with a plan for the day

Google Tasks keeps a simple list inside Gmail and Calendar. Palby Planner keeps your Google Calendar too, and adds projects, labels, a timetable, routines and habits.

Book a walkthrough Download

30 minutes. You choose the day and the time.

The short version

Stay with Google Tasks if a simple list inside Gmail and Calendar is enough. Pick Palby Planner if the list has outgrown that: you want projects, labels and priorities, a timetable for the day, and routines and habits beside it.

Who should pick which

Stay with Google Tasks if

  • You want tasks right inside Gmail, Calendar, Chat and Docs
  • A few lists with starred tasks are enough
  • You work in Google Workspace and assign tasks in shared docs

Pick Palby Planner if

  • Your list has grown past a few lists
  • You want to see the day on a timetable, beside your Google events
  • You want habits, routines and notes in the same place

Side by side

Compared onPalby PlannerGoogle Tasks (from workspace.google.com, 31 October 2026)Source
Where it livesIts own app, with your Google Calendar inside itInside Gmail, Calendar, Chat and Docs, and at tasks.google.comGoogle Tasks site
OrganisingProjects with sections, labels, priorities p1 to p4 and saved filtersSeparate lists, and a star for the important onesGoogle Tasks site
RepeatsTyped in the line: "every monday"Daily, weekly, monthly or yearlyGoogle Tasks site
CalendarGoogle Calendar events beside your tasks; the time you plan can go back onto GoogleDated tasks appear on Google Calendar. Block off time from the calendarGoogle Tasks site
RemindersAt the time you set. Routines nudge you on Telegram if they slipA task needs a date and a time to notify youGoogle Tasks site
Works onInstalls from your browser on iPhone, Android, Mac and Windows. Not in the app stores yetComputer, phone and tablet, signed in to the same Google AccountGoogle Tasks site
As of October 2026. Google Tasks's details are from its own pages, read on 31 October 2026. Plans and prices change, so check them before you pay.

Where Google Tasks is strong

Google Tasks is already where you work. It sits in the side panel of Gmail, Calendar, Chat and Drive, turns an email into a task in a click, and puts dated tasks straight onto Google Calendar. Tasks repeat daily, weekly, monthly or yearly, and sync on every device signed in to your Google Account. If you want a simple list with nothing new to learn, it fits better.

The three differences that matter

Room for a bigger list

Projects split into sections and steps, labels like @errands, priorities p1 to p4, and saved filters that show just what you need. Today shows only what is due.

The day on a timetable

Your Google Calendar events and your tasks sit on the same hours. Drag a task onto one, and the time can go back onto Google as busy.

Routines, habits and notes

Routines come back on the days you pick, with a Telegram nudge if they slip. Habits keep a streak. Notes sit in folders beside the tasks.

Switching in three steps

  1. Book a 30-minute walkthrough and see the planner with your Google Calendar.
  2. Connect Google Calendar, then add this week's tasks. There's no import from Google Tasks yet.
  3. Give each list its own project, and plan tomorrow on the timetable.

Questions

Keep Google Calendar. Plan the day on top of it.

Projects, routines and habits beside your events.

Book a walkthrough Download

30 minutes. You choose the day and the time.

Sources

Every page read on 31 October 2026. Nothing about a competitor on these pages comes from anywhere else.

  • Google Tasks: Tasks in Gmail, Calendar, Chat and Docs; dated tasks appear on Google Calendar; block off time from the calendar; repeats daily, weekly, monthly or yearly; reminders need a date and a time; lists and stars; tasks.google.com in a browser; syncs across computer, phone and tablet. workspace.google.com/products/tasks/