What is the best time blocking app?

For most people who sell, Google Calendar: it's free, your client meetings are already in it, and a task can take a time slot. If you want your blocks placed for you around new meetings, add Reclaim, which is free for one person.

What is the best free time blocking app?

Google Calendar, then Reclaim's free Lite plan if you want blocks that find their own time. Lite plans one week ahead and syncs one calendar. Todoist and TickTick have free plans too, without task lengths on a calendar.

Can I time block in Google Calendar?

Yes. Click an empty slot, choose Task, and set a start time and how long you plan to spend on it. Focus time, which declines meetings during the block, needs a work account on Google Workspace Business Standard or a higher plan.

Is there a time blocking app that reschedules for you?

Yes, Motion and Reclaim. Motion reshuffles your day and week when a meeting runs long, from US$19 a seat a month billed yearly. Reclaim finds a time for your recurring blocks around your meetings, free for one person.

What is the best time blocking app for iPhone?

Fantastical, if you also want it on a Mac: the free plan reads iCloud, Google and Exchange calendars, and the paid plan adds time-to-leave alerts for US$4.75 a month billed yearly. TickTick is the cheaper pick at US$49.99 a year.

Is time blocking the same as timeboxing?

No, but they're close. Time blocking gives each part of your day a job, while timeboxing gives one task a fixed slot and a hard stop. Most sellers block the day and box the tasks inside it.

9 best time blocking apps in 2026, for people who sell

What a time blocking app does for a seller

Time blocking means every hour of your working day gets a job before the day starts. Cal Newport describes his own version on his blog: he spends 10 to 20 minutes each evening building the next day from his task lists and calendars, and leaves space beside each block to redraw it when the day goes off plan, and he does all of it on paper.

For someone who sells, the blocks have one job. The calls, follow-ups and prospecting happen because they have a time, and the meetings other people book land around them instead of on top of them.

Paper works until the first call runs over. An app earns its place when it does three things paper can't:

It moves a block in seconds when a prospect asks for 10am instead of 2pm.
It drops the follow-ups from your list into the gaps, so the block tells you who to call.
It shows the blocks to everyone who books you, so a demo doesn't land on your calling hour.

How we chose

We started from a seller's week. Monday has a calling block and two demos. Tuesday loses its morning to a client who needs a quote today. Friday ends with a pipeline review. The app has to survive that week.

Five tests decided the list:

The blocks sit in the calendar your clients book you in, or sync with it both ways.
A block moves in a couple of taps when a call overruns or a prospect reschedules.
A follow-up task can go straight into a slot, so the block names who you're calling.
It works on your phone, because most of your planning happens between meetings.
The free plan or the trial holds a full selling week before you pay.

Every price and feature below comes from the app's own pages, which we read on 29 October 2026. We didn't test them hands-on, so you won't find star ratings or scores. Prices are in US dollars as of October 2026, and the lower price usually needs a year paid up front.

Clockwise still sits on older lists, and it's missing here because its own site says the product stopped working on 27 March 2026. The focus blocks it managed came off people's calendars.

Which kind of app fits your day?

The nine apps do four different jobs. Pick the row that sounds like your week, then read those entries first.

Your day	What helps	From this list
Meetings fixed, calls fit round them	Blocks in your calendar	Google Calendar, Fantastical
Your plan is gone by noon	Blocks that move themselves	Reclaim, Motion
Follow-ups pile up in lists and email	Tasks you drag into slots	Todoist, Akiflow, TickTick
You plan tomorrow before logging off	A guided daily plan	Sunsama, Morgen

The 9 best time blocking apps, by job

Start with the first two, because between them they suit most people who sell. The other seven suit a day that changes by noon, an inbox full of asks or a week planned on the phone.

1. Google Calendar: best for most people who sell

Your client meetings are probably here already, so your blocks sit next to them. Click an empty slot, choose Task, and give it a start time and how long you plan to spend on it. You can mark the task Busy, so anyone looking at your calendar sees the hour as taken. Pending tasks lists the ones still open from the last year.

It's free with a Google account. On a work account with Google Workspace Business Standard or a higher plan, a focus time block declines meetings and mutes Chat while it runs. You create those on a computer, from the day or week view.

Pick it if your meetings already live in Google Calendar and you want your calls blocked beside them for nothing. Skip it if your day gets rebuilt by 10am and moving every block by hand eats your morning.

2. Reclaim: best free app that places your blocks for you

Reclaim works on top of your Google or Outlook calendar. You set a Habit, say two hours of calls every weekday morning between 8:30 and noon, and Reclaim finds the best time for it inside that window, around the meetings already booked. Your tasks get the same treatment once you connect a task list, and it can hold a break after each video call.

Lite is free for one person. It schedules one week ahead, with one calendar sync and one scheduling link. Starter is US$10 a seat a month billed yearly, or US$12 monthly, and plans eight weeks ahead with three calendar syncs.

Pick it if you want your call block and your lunch placed around the week's meetings without moving them yourself. Skip it if your calendar is Apple's, since Reclaim's pricing page lists Google and Outlook only.

3. Motion: best when your day is rewritten by noon

Motion plans your tasks into the calendar by deadline and priority, at the length you give each one. When a meeting runs long, it reshuffles the rest of the day and the week, and it warns you when you've planned more than the hours can hold. It runs on iPhone, Android and desktop.

There's no free plan, only a free trial. Pro AI is US$19 a seat a month billed yearly, or US$29 month to month.

Pick it if three surprise calls a day is normal and you'd rather the app rebuild the afternoon. Skip it if you want to decide where every block goes, because handing that over is the whole point of Motion.

4. Sunsama: best for planning tomorrow at the end of today

Sunsama walks you through planning each day. You drag a task onto a time and it blocks that time on your Google, Outlook or Apple calendar, or on a private Sunsama calendar if you'd rather keep your work calendar clean. Task Projections show how today's tasks fill the hours between your meetings and your finishing time, so you see an overfull day before it starts. Tasks come in from Gmail, Outlook, Slack, Todoist, Trello and more.

There's no free plan, and Sunsama's pricing page says it doesn't plan one. The trial lasts 14 days with no card, then Pro is US$17 a month billed yearly or US$22 monthly.

Pick it if you already plan tomorrow before you log off and want a warning when it holds more calls than hours. Skip it if it has to be free.

5. Akiflow: best for follow-ups that arrive by email

Akiflow gathers your tasks into one list, including emails you turn into tasks, and lays that list beside your Google or Outlook calendar so you can drag each one into a block. It also has a phone app and a daily planning routine.

There's a 7-day trial and no free plan. Pro is US$19 a month on a yearly plan, or US$34 month to month. Akiflow tags the yearly price as a promo, so check it again before you renew.

Pick it if buyers ask for things by email and those asks keep getting lost before they reach your calendar. Skip it if you pay monthly, because US$34 a month tops every other app on this list.

6. Morgen: best if your week is split across several calendars

Morgen shows Google, Outlook and iCloud calendars in one view and pulls tasks from Todoist, Notion, ClickUp, Google Tasks and Microsoft To Do. Its AI planner helps you block the time, and the paid plan includes a booking page. It runs on Windows, macOS, Linux, phones and in the browser.

The trial lasts 14 days with no card. Pro is US$15 a month billed yearly or US$30 monthly, with a 30-day money-back guarantee.

Pick it if client meetings sit in a work Outlook calendar and family plans sit in iCloud, and you need both in front of you when you block. If the two calendars don't talk yet, sync your work and personal calendars first. Skip it if one Google calendar holds everything, because Google Calendar covers that for free.

7. Todoist: best if your day starts from a to-do list

Todoist is a task list first. Switch the Today or Upcoming view to the calendar layout, drag a task onto a time, and it gets that slot with 30 minutes by default. Connect Google or Outlook Calendar on any plan and your meetings show beside your tasks, and timed tasks sync back to the calendar.

Beginner is free, with five personal projects. The calendar layout and task durations come with Pro, at US$5 a month billed yearly or US$7 monthly.

Pick it if your follow-ups already live in Todoist and you want them dragged into the week. Skip it if you won't pay, because the drag-onto-a-calendar view is Pro only. If your follow-ups need a better list more than a calendar, pick from the best task management apps instead.

8. TickTick: best cheap pick for planning on your phone

TickTick puts a task list and several calendar views in one app, with a Pomodoro timer for 25-minute work spells built in. Its week view marks your busy and free blocks, which is the view you want before you book a viewing or a demo.

The free plan holds 9 lists of up to 99 tasks each, with reminders and a basic calendar view. The paid plan is US$49.99 a year and adds more calendar views, task durations and a timeline view.

Pick it if you plan on your phone between appointments and US$49.99 a year is what you want to spend. Skip it if you need task lengths for free: durations are a paid feature.

9. Fantastical: best for iPhone and Mac users who drive to meetings

Fantastical shows your iCloud, Google and Exchange calendars in one view. Type "call with Priya Thursday 3pm" and the event appears. Your tasks from Apple Reminders or Todoist sit beside the events, and it runs on a Mac, a Windows PC, an iPhone, an iPad and an Apple Watch, so the plan you make at your desk is the one on your wrist when you walk into a meeting.

The free plan covers all of that with one calendar set. Individual is US$4.75 a month billed yearly, or US$6.99 monthly, with a 14-day trial. It adds time-to-leave alerts that use traffic and your location, plus a booking link called Openings.

Pick it if you drive between client meetings and want your phone to tell you when to leave. Skip it if you're on Android, since it isn't in Fantastical's list of devices.

Free plans and starting prices

Every figure is a monthly price per seat from October 2026, and most only reach it if you pay for a year up front.

App	Free plan	Paid from	Best for
Google Calendar	Yes	Free	Most sellers
Reclaim	1 week ahead	US$10	Blocks placed for you
Motion	Trial only	US$19	Days that change by noon
Sunsama	14-day trial	US$17	Planning the night before
Akiflow	7-day trial	US$19	Asks that come by email
Morgen	14-day trial	US$15	Calendars that sit apart
Todoist	No calendar layout	US$5	Follow-ups kept in lists
TickTick	99 tasks a list	US$49.99 a year	Planning on a phone
Fantastical	1 calendar set	US$4.75	iPhone and Mac

When a free app is enough

A free app is enough while your week mostly holds its shape. If you move two or three blocks a day by hand and it takes a minute, keep the free plan. Each free option stops somewhere different:

Google Calendar: blocks and tasks are free; focus time that declines meetings needs a paid Workspace plan.
Reclaim: plans one week ahead and syncs one calendar.
Todoist: your meetings show beside your tasks, but there's no calendar layout to drag into.
TickTick: 9 lists, a basic calendar view and no task lengths.
Fantastical: one calendar set and no time-to-leave alerts.

Motion, Sunsama, Akiflow and Morgen give you a trial and then charge.

Pay when rebuilding the day costs you selling time. Say a client books over your calling block and two calls overrun, so you're spending 15 minutes a day rearranging blocks when you should be dialling. That's when to pay, because Reclaim's Starter plan or Motion hands that hour back to your calls.

How to time block a selling week in any app

The app matters less than the order you fill it in, and this order works in every app on the list:

The evening before, spend 10 to 20 minutes building tomorrow, the way Newport does. Open your calendar beside the follow-ups due tomorrow.
Put the calling block in first, at the hour when your buyers pick up, because it's the block everything else moves around. The best time to make sales calls helps you pick it.
Name the block by the work and write the names in it: "Calls: Lee, Ortiz, Brennan and nine more", not "Call Sam at 10:15". A named person who doesn't answer breaks a block. A list of twelve doesn't.
Add a 30-minute follow-up block straight after, for notes and next steps while the calls are fresh. Each call gets its next step and a date before you move on, and the sales follow-up process sets out the timing.
Block the reactive time too. Newport gives an open-ended block a second job; yours reads "reply to new leads, and if it's quiet, call the next three names".
Leave 15 minutes after every meeting, and an hour of the day unplanned.

Then end the week with a 20-minute pipeline review block on Friday. Put last week's plan beside what happened: how many calling blocks held, which ones a client ate, and which deals still have no next step. If you manage a team, bring the same comparison to each rep's one-to-one, because a rep whose calling block keeps losing to admin needs the admin moved first.

Time blocking is close to timeboxing, but not the same. Time blocking gives each part of your day a job. Timeboxing gives one task a fixed slot and a hard stop. Most sellers use both: a blocked day, with a boxed proposal inside it. The daily sales routine template has the whole day laid out with the calls first.

ActivityTracker's Plan my day does the blocking for your follow-ups: it puts the ones that are due into the free gaps around the meetings on your calendar, inside your work hours.

See the app for sales reps

Mistakes that break the blocks

Most blocked weeks fall apart for the same five reasons:

Every minute is planned, so one overrun pushes the whole afternoon off the edge.
The blocks live in a second calendar nobody else sees, and a colleague books a meeting on your calling hour.
The calling block moves for anything. Treat it like a client meeting, because it's the one that fills the next month's meetings.
A block named for one person fails the first time that person doesn't pick up.
Nobody checks. Without the Friday review you keep guessing the same wrong lengths for the same jobs.

A week with blocks

Made-up example: Tom sells office fit-outs to small firms, and on Monday he puts two hours of calls in Google Calendar every morning, with a 30-minute follow-up block after each, all marked Busy.

By Tuesday lunchtime a client has booked over Wednesday's calling block and two calls ran long. He drags the blocks by hand and loses the follow-up slot.

On Wednesday he adds Reclaim's free plan. The calls become a Habit with a window from 8:30 to noon, so when a site visit lands at 9:00 on Thursday, Reclaim puts the calls after it and still inside the window.

On Friday he puts the plan beside the week: ten hours of calls planned, eight and a half held, four site visits booked. The follow-up blocks held every day except Tuesday, so next week he leaves them alone and widens the Habit's window by an hour.