Project template for the office
Office move checklist with every task dated from the day you start
Lease to first day: fit-out, IT, phones, signage, the move, and the tasks people forget.
- 4 sections
- 18 tasks
- Opens as a list
- Dated from day 1
New office setup
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Contract
- Sign the leaseDay 1Urgent
- Office insuranceDay 4
- Utilities and internet orderedDay 4High
- Fit-out contractor bookedDay 6
Fit-out
- Floor plan: desks, meeting rooms, the client waiting areaDay 8
- Furniture orderedDay 11
- IT: network, printers, phones, meeting room screensDay 15High
- Signage and the name on the doorDay 22
- Security: access cards, alarm, keysDay 26
Before the move
- Tell the insurers, the bank and the regulator the new addressDay 29High
- Mail redirectDay 31
- Update the website, email signatures and cardsDay 34
- Tell clientsDay 36
- Walk the space with this listDay 41
- Movers booked and everyone told what to packDay 39
Move
- Move dayDay 43Urgent
- First Monday: IT works, phones ring, coffee machine onDay 46High
- Return the old keys and close the old utilitiesDay 50
About this template
An office move is a hundred small tasks with a handful of hard dates. This project holds them by phase, from the lease to the first Monday, and includes the ones that get forgotten: the mail redirect, the insurance, the name on the door.
Tips from the template
- Set the move date on the "Move day" task and date the rest from it.
- One owner per section.
- Walk the new space with the list two days before the move.
How to use it in ActivityTracker
- 1Open Tasks and choose Templates.
- 2Find New office setup and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Run it with the dates filled in.
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