Free project template
Board meeting prep checklist with every task dated from the day you start
Three weeks before a board meeting: the pack, the numbers, the asks, the rehearsal, the follow-up.
- 4 sections
- 12 tasks
- Opens as a list
- Dated from day 1
Board meeting
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Three weeks out
- The decisions you need from the boardDay 1High
- Agenda draftedDay 2
- Numbers pulled and checkedDay 6High
Two weeks out
- Narrative: what happened, what it means, what we will doDay 10
- Each ask on one page: context, options, recommendationDay 12
- Pack reviewed by one other personDay 14
Final week
- Pack sentDay 15Urgent
- Pre-calls with any director who will have a viewDay 18
- Rehearse the asksDay 21
- Board meetingDay 22, 10:00Urgent
After
- Minutes and actions sentDay 23High
- Each action as a task with an ownerDay 23
About this template
A board pack sent the night before is a meeting spent reading. This project starts three weeks out: the numbers first, the narrative second, the asks named, the pack out a week early, and the actions sent the day after.
Tips from the template
- Set the meeting date on the "Board meeting" task.
- Name the decisions you need from the board; that is the agenda.
- Pack out seven days before, no exceptions.
How to use it in ActivityTracker
- 1Open Tasks and choose Templates.
- 2Find Board meeting prep and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Run it with the dates filled in.
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