Is the small business bookkeeping checklist free?

Yes. Copy it as a checklist or print it, with no sign-up. Using it inside ActivityTracker, with the dates filled in, needs an account.

How do the dates work?

Each task has a day counted from the start: Day 1, Day 3 and so on. In ActivityTracker you pick a start date or a finish date, and every task lands on a real day. Tasks that repeat keep repeating.

Can I change it after I add it?

Yes. It's your project: rename it, add tasks, delete the ones you don't need. Save your version with Save as template and it's there next time.

What if the project I need isn't here?

Describe it in a sentence and the AI in Tasks writes a template for it, with sections and dates you can change before you use it.

Free project template

Small business bookkeeping checklist with every task dated from the day you start

Invoices out, late payers chased, receipts filed and the month reconciled, with the tax dates on the calendar.

4 sections
25 tasks
Opens as a list
Dated from day 1

Bookkeeping

Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.

Invoicing

Send invoices for work finished this weekEvery Friday 16:00High
Check which invoices are past dueEvery Monday
Chase late payersEvery MondayPolite reminder at 7 days late, a phone call at 30.
- Send a reminder with the invoice attached
- Call anyone more than 30 days late
- Note the promised payment date on the invoice
Record payments received against invoicesEvery Friday

Expenses and receipts

Photograph and file this week's receiptsEvery Friday
Tag each expense with a categoryEvery Friday
Split any personal spending off the business cardEvery Friday
Review subscriptions and cancel what is unusedEvery 3 months

Month end

Reconcile the bank accountEvery 3rd of the monthHigh
- Download the bank statement
- Match every line to an invoice or receipt
- List lines you cannot explain and find out what they are
Reconcile the business cardEvery 3rd of the month
Pay yourself and record itEvery 5th of the month
Look at the month: income, costs, cash in the bankEvery 5th of the month
Set aside money for taxEvery 5th of the monthMove a fixed share of this month's profit into a separate account.

Tax and GST dates

File the GST return for the quarterEvery 3 monthsUrgentSingapore: due one month after the quarter ends. Skip if you are not GST-registered.
Check whether you are near the GST registration thresholdEvery 3 months
Send the year's records to your accountant31 Jan
File the income tax return18 AprUrgentIRAS e-filing deadline for individuals and sole proprietors. Change it for your own country.
File the company tax return and ECI if you run a company30 NovHigh
Keep the year's records somewhere safe for five years31 Dec

About this template

For a freelancer or a small business owner who does their own books. Money problems usually start as small gaps: an invoice not sent, a receipt lost, a bank line nobody can explain three months later.

The project runs on repeats. Invoicing and receipts are weekly, reconciliation is monthly, and the tax and GST dates sit in their own section so they are never a surprise. In Singapore that means IRAS; elsewhere, swap in your own tax office.

Tips from the template

Set the weekly tasks to the day you actually do admin.
Change the tax dates to your own financial year and filing deadlines.
Label anything you are waiting on from a client or your accountant as waiting.

How to use it in ActivityTracker

1Open Tasks and choose Templates.
2Find Bookkeeping for a small business and open it. You see every section and task before anything is added.
3Pick the day you start, or the day it has to be done by. Every date moves with it.
4Press Use template. Rename the project, then work down the list.

Already use ActivityTracker? Open this template in the app

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Questions

Run it with the dates filled in.

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