Is Todoist better than Notion?

For tasks with dates, yes. Todoist reads the date as you type and can repeat a task from the day you finish it. It also reminds you when a task has a time. For notes and plans with tasks inside them, Notion is the better fit.

Can Notion replace Todoist?

Yes, if you build the task database yourself and can live without repeating reminders. Notion repeats tasks with repeating database templates, but a reminder in Notion fires once and doesn't come back.

Yes, for one person. Used alone, the Free plan takes as many pages and blocks as you want. Plus costs US$10 a seat a month billed yearly, or US$12 month to month.

Can I use Todoist and Notion together?

Yes. Keep dated tasks in Todoist and notes in Notion, and paste links between them. For an automatic link, 2sync, listed in Todoist's integrations directory, syncs tasks one way or both as a paid service.

Does Notion have recurring tasks?

Yes, through repeating database templates, which make a new copy on a schedule from daily to yearly. They repeat on the calendar, not from the day you finish, and Notion's reminders don't repeat.

Which is cheaper, Todoist or Notion?

Todoist. Pro costs US$60 a year against US$120 for Notion Plus, and both have a free plan. Used alone, Notion's free plan has no page limit, while Todoist's stops at 5 projects.

Todoist vs Notion in 2026: which to use for tasks and notes

The short answer

Todoist vs Notion comes down to what you're trying to keep. If it's things to do, pick Todoist: you type "take out the recycling every other Wednesday" and it sets the date and the repeat. For notes and plans with tasks inside them, pick Notion, where every task can open into a full page.

Todoist works the minute you open it. Notion asks for an evening of setup first. You build a table with a date column, then make a view that shows today's tasks. Once it's built it holds far more than a to-do list. Until then, you're looking at a blank page.

Find your row:

If you	Pick	Why
Forget to do things	Todoist	Dates typed in plain words
Keep notes and plans together	Notion	Every item is a full page
Want a weekly reminder	Todoist	Notion's reminders don't repeat
Plan a trip or a move	Notion	Tasks sit inside the plan
Check tasks on your wrist	Todoist	Apple Watch and Wear OS apps
Lose signal on the train	Todoist	Every task works offline

How we compared them

Every fact here comes from Todoist's and Notion's own pages and their app store listings, read on 30 October 2026. We built the comparison from that documentation, not from months of daily use, so you won't find star ratings or test scores. Prices are US list prices before tax, as of October 2026.

We put the same six questions to both apps:

What does one person pay, and where does the free plan stop?
How fast does a task go in, date and all?
Can a task repeat, and will the app remind you?
Where do the notes go: the recipe, the packing list, the lecture?
Does it work on your phone when the signal drops?
Can you run both, and can you leave with your data?

Todoist: best for a to-do list you add to in seconds

Todoist is a task manager. You write a task and its date in one line, and the quick add box picks the date out of your words, from "tomorrow at 4 pm" to "every 3rd Tuesday starting Aug 29 ending in 6 months". Tasks sit in projects, and labels and filters sort them across projects. A task carries a description and comments, but there's no page for long writing.

The free Beginner plan gives you 5 personal projects and 3 filter views, with task reminders and a week of activity history. Pro costs US$5 a month billed yearly, or US$7 month to month. It lifts the limits to 300 projects and 150 filters and adds deadlines and custom reminders.

Its downloads page has apps for Mac, Windows, Linux, iPhone, iPad, Android, Apple Watch and Wear OS, plus browser extensions.

Pick it if most of what you forget has a date: bills, bins, birthdays, a car service every six months. Skip it if you want your lecture notes and trip plans in the same app as your tasks.

Notion: best for notes and plans with tasks inside them

Notion is a workspace built from pages and databases. A page takes writing and checklists, and you can drop images and tables into it. In a database, every item is its own page, so a task in a list opens into a full page of notes. Give the items properties such as a date or a status, then show the same items as a table one day and a calendar the next, filtered and sorted.

On the Free plan, one person working alone adds as many pages and blocks as they want. Plus is US$10 a seat a month on yearly billing, Business US$20. Switch the page to monthly billing and Plus shows US$12, Business US$24. Students and teachers who sign up with a school email get Plus free, for one member.

Pick it if your tasks belong to something bigger, like a house move or a side project with its own notes and links. Skip it if you want to type a task and shut the app. It won't suit you either if you need a reminder that comes back every week.

Side by side

	Todoist	Notion
Built for	Tasks with dates	Pages and databases
Free plan	5 projects, 3 filters	No page limit when used alone
Paid, a year	Pro US$60	Plus US$120 a seat
Dates	Read from the task line	A Date property or @remind
Repeats	Typed in words	A template that copies itself
Reminders	Automatic with a time	One-off only
Notes	Descriptions, comments	Full pages
Biggest file	5 MB, or 100 MB on Pro	5 MB, or 5 GB paid
Offline	Every task	Pages you download
Watch	Apple Watch, Wear OS	None listed

Todoist wins on anything with a date attached, and Notion on anything you'd write more than a couple of lines about. Neither feels right? Look at TickTick or Microsoft To Do for the to-do side.

What each costs in a year

Both cost nothing if one person stays inside the free plan. Here are 12 months on each plan, for one person:

Plan	A year	What you get
Todoist Beginner	US$0	5 projects and 3 filters
Todoist Pro, yearly	US$60	300 projects, calendar layout
Pro, paid monthly	US$84	Pro at US$7 a month
Notion Free	US$0	No page limit if you work alone
Notion Plus, yearly	US$120	5 GB uploads, 30-day history
Plus, paid monthly	US$144	Plus at US$12 a month

For a team, Todoist Business is US$8 a person a month on yearly billing, and Notion Business is US$20 a seat. On an iPhone, Apple's listings sell the same plans in the app: Todoist Pro at US$59.99 a year and Notion Plus at US$119.99.

The money buys different things. Todoist's free plan stops you at a sixth project. Notion's free plan never caps one person's pages, so there you pay to bring other people in, and for bigger files and longer page history (30 days on Plus against 7 on Free). AI follows the same split, with a limited AI trial on Notion's Free and Plus plans and 1,500 AI credits a seat each month in Business. Todoist's Pro adds Task Assist and unlimited sessions of Ramble, the feature that turns what you say into tasks. On Beginner, Todoist's Ramble help allows 10 sessions a month, and a session counts only when it finds a task.

Adding tasks and repeating them

Take two chores: the recycling, out every other Wednesday, and the oven, cleaned a month after the last time, whenever that was.

In Todoist you type "Recycling out every other Wednesday" and you're done. The oven needs the other kind of repeat, and in Todoist that's one exclamation mark away. Plain "every" counts from the task's date: a weekly task due Monday and ticked on Tuesday comes back the next Monday. "every!" counts from the day you tick it, so the same task done on Tuesday comes back the following Tuesday. Write "clean the oven every! month" and a late clean moves the next one later too.

Give a Todoist task a time as well as a date and it reminds you by default, with a notification or an email. Custom reminders, such as one the evening before, come with Pro.

In Notion, a task is a row in a database you built, with a Date property for the day it's due. To repeat it, you set up a repeating database template. Notion makes a fresh copy daily, weekly, monthly or yearly, from a start date and time you pick. Notion's help describes only calendar schedules, with no option that counts from the day you finished.

Reminders in Notion start with typing. In a page, "@remind tomorrow" or "@remind Wednesday at 1pm" sets one, and a database item gets one from its Date property. Notion's reminders help says the phone app pushes it within five minutes of the time, and if Notion isn't open you get a push and an email. A reminder that comes back every Monday isn't possible yet; Notion's answer to that question is "Not at the moment".

If the repeat is a habit you're building, like a walk after lunch, a ticked box is only half of it. Tie it to a fixed trigger, such as locking the front door, and start with two minutes a day.

Like typing a task the way you'd say it? In ActivityTracker you write "water the plants every 2 weeks after done" and the next date counts from the day you tick it off, and a task with a time rings at that time by default.

See how tasks work

Notes, lists and plans

Here Notion pulls clear. Say you're repainting the kitchen. Put the paint codes and a photo of the wall on one Notion page, with a checklist under them. Each checklist item can sit in your task database with a date on it. Open any task and you're inside its own page, with room for as much as you want to write.

Todoist keeps notes small. Each task takes a description and comments, and the free plan uploads files up to 5 MB each, the same cap as Notion's Free plan. Paying lifts it to 100 MB on Todoist Pro, 5 GB on Notion's paid plans.

One sentence fits in Todoist's description, and anything that needs a page of its own belongs in Notion.

If notes matter more to you than tasks, set Notion against a notes app such as Obsidian instead.

Phone, computer and no signal

Todoist runs on more devices. Notion has desktop apps for Mac and Windows, an iPhone and iPad app and an Android app, and it runs in a browser. Neither its download page nor its App Store listing has a Linux app or a watch app.

Offline is the bigger gap. Todoist's offline help says you can add and change tasks with no connection, and the changes sync when you're back online, as long as you logged in before the signal went. The same page warns you not to log out or clear local data before those changes finish syncing, because they're deleted.

Notion works offline only in its desktop and phone apps, not in a browser. Each page also has to be downloaded first. Notion's offline help has you switch on Available offline page by page, and on Plus and Business your recent and favourite pages download by themselves. A downloaded database brings the first 50 rows of its first view, so a list of 80 tasks is only partly there on the train. Some blocks, such as buttons and forms, wait for a connection.

For calendars, Todoist's free plan connects your email and calendar, and Pro adds a calendar layout inside the app. Notion keeps calendars in a separate free app. Notion Calendar syncs Google, Outlook and iCloud calendars and shows your Notion database items beside your events. It can't copy Google Calendar events into a database yet.

Using Todoist and Notion together

Plenty of people run both: Todoist for what's due, Notion for what you need to remember. It works when every item lives in one app only.

Put every dated action in Todoist. If it has a day, it goes there.
Keep every reference page in Notion: the recipe, the packing list, the course notes.
When a task needs its notes, paste the Notion page's link into the task's description.
On the Notion page, paste the task's link, so you can get back from either side.
Once a week, delete any Notion checklist item that also sits in Todoist.

If you'd rather sync than paste, Todoist's integrations directory lists 2sync, another company's service that mirrors tasks between Todoist projects and a Notion database. You choose the projects and the database, map the fields and set the sync to run one way or both. Setup ends at checkout, so it's a paid service. The same company publishes a Todoist template on Notion's marketplace that brings your Todoist tasks into Notion. Before you trust any sync, tick a task on your phone and check it changed on the other side.

Moving from one to the other

Neither app has a button for the other. Notion's import help names apps such as Evernote and Trello, and Todoist isn't among them, so a CSV file carries your tasks across.

From Todoist to Notion:

In Todoist on the web or on a Mac or Windows computer, export each project as a CSV file. Todoist's CSV help has the steps.
In Notion, go to Settings, then Import, then CSV. Notion's import help says each row becomes a page in a new database and each column a property.
Map the date column to a Date property, then set up your repeats again as repeating templates.

From Notion to Todoist:

Export the task database as Markdown & CSV. Notion's export help says a full-page database comes out as a CSV file, with a Markdown file for each subpage.
Download Todoist's CSV template and copy your task names and dates into its columns.
Import it into a project from the web app or the Mac or Windows app, then type each repeat again in plain words.

Long pages don't fit in Todoist's columns. Leave those in Notion, or move them to a notes app.

Try both for one week

A week with your real list settles this faster than any table:

Day one: put the same ten tasks in both. Make four of them dated and two repeating.
Day two: add three tasks on your phone while you're out.
Day three: write a page of notes for one task, like a recipe or a list of measurements, and attach it in each app.
Day four: switch on airplane mode. Tick off two tasks in each.
Day five: finish a repeating task a day late and see where its next date lands.
Day seven: count which app you opened without thinking and keep it, or keep both with the split above.

On Sunday, spend five minutes on a weekly reflection template. It shows which list you trusted.

Made-up example: Ines works four days a week at a bookshop and studies for a bookkeeping certificate in the evenings, and in December she's moving flat.

She starts in Notion, because a friend shares a study planner. By week two the study side works. Each module has a page of notes, and a database lists the readings with dates.

The chores don't. The gas bill and the recycling every other Wednesday need a reminder that comes back, and Notion's reminders don't repeat. She misses the recycling twice.

She moves the dated chores into Todoist's free plan, split into a Home project and a Move project. The study notes and the moving checklist stay in Notion, and each moving task in Todoist links to its Notion page.

She pays US$0 for both. The day she wants a sixth Todoist project, she'll look at Pro at US$60 a year.