Is Akiflow better than Sunsama?

For gathering tasks from many apps and typing them in fast, yes. For planning a day you can finish, Sunsama is better, because it adds up your planned time and warns you when you're over.

Which is cheaper, Akiflow or Sunsama?

Sunsama. Its Pro plan costs US$17 a month billed yearly or US$22 month to month, against Akiflow's US$19 and US$34. Over a year on yearly billing that's US$204 for Sunsama and US$228 for Akiflow.

Does Akiflow or Sunsama have a free plan?

No. Akiflow has a 7-day trial and asks for a card up front. Sunsama has a 14-day trial with no card, and says it won't add a free plan.

Do Akiflow and Sunsama work with Apple Calendar?

Yes. Both connect to iCloud calendars with an app-specific password, as well as Google and Outlook. Sunsama also connects CalDAV calendars such as Fastmail and Nextcloud.

Can you use Akiflow and Sunsama on your phone?

Yes. Both have iPhone and Android apps. Akiflow asks you to install its desktop app first, and Sunsama's Apple Reminders import works only in its Mac app.

Akiflow vs Sunsama in 2026: price, planning, which to pick

Which one to pick

Akiflow vs Sunsama comes down to how your day goes wrong. If tasks get lost because they arrive in five different apps, pick Akiflow: it pulls them into one inbox and you drag them onto your calendar. If you keep planning ten hours of work for a seven-hour day, pick Sunsama: it adds up your time estimates and warns you before you start.

Both are paid daily planners that put your tasks next to your meetings, and neither has a free plan. Sunsama is the cheaper one at US$17 a month billed yearly, against US$19 for Akiflow. Its trial is twice as long, and it doesn't ask for a card.

Find your row:

If you	Pick	Why
Get tasks from email, Slack and other apps	Akiflow	One inbox pulls them in
Plan more than the day can hold	Sunsama	It warns you when you're over
Like typing a task in one line	Akiflow	A command bar on Cmd+E
Want a set start and end to each day	Sunsama	Guided planning and a shutdown
Won't give a card for a trial	Sunsama	14 days, card at the end
Work offline a lot	Akiflow	Its features page lists offline use

How we compared them

We read Akiflow's and Sunsama's own pricing pages, feature pages and help centres on 30 October 2026, and every fact below comes from them. We didn't run a hands-on trial of either app, and there are no star ratings here. Prices are US dollar list prices before tax, as of October 2026.

Then we checked each app against what you'd want to know before paying for a planner for an ordinary week of work, study and home:

What does one person pay, and how long is the trial?
How do your tasks get in, and how do they become a plan?
What happens to the tasks you didn't finish?
Which calendars, phones and computers does it work with?
Where does it fall short?

Akiflow: best for gathering tasks from everywhere

Akiflow is a task list and a calendar in one window, built around an inbox, and its home page pitches it at founders, operators and "obsessed doers". Akiflow's features page says the Universal Inbox imports tasks from over 3,000 tools. Slack, Gmail, Notion and Asana come first on its integrations page, and Todoist, Trello and Microsoft To Do are there too. An email you have to act on becomes a task without leaving Gmail.

Typing is where it's quickest. Press Cmd+E on a Mac or Ctrl+E on Windows, and write the task the way you'd say it. Type "Call John today at 3pm for 1 hour", the example on the features page, and Akiflow sets the time and the length from that one line.

Each morning, the Morning Ritual lays out your inbox, what's still pending from yesterday and what's on your calendar. You drag tasks into Today and onto free hours. Akiflow's help centre says it takes 5 to 10 minutes. When you stop for the day, the Daily Shutdown reviews what you got done and plans the next one. You also get a Focus Timer and an Apple Watch app for adding a task from your wrist, and the features page says it keeps working offline.

One catch, from the help centre: dragging a task onto Akiflow's calendar doesn't add an event to your Google or Outlook calendar until you lock it to one.

Pick it if your tasks come from lots of places and you'd rather type than click. Skip it if overbooking is your problem more than scattered tasks, or if you want a long trial. Akiflow gives you 7 days, asks for a card up front and starts the plan you chose when the trial ends unless you cancel. Pro costs US$19 a month billed yearly, or US$34 month to month.

Sunsama: best for a day you can finish

Sunsama is a daily planner built around a routine. Its home page says "Start calm. Stay focused. End confident." Each morning you press P and it walks you through the day. You look back at yesterday, pull in tasks from your other apps or your backlog, and give each one a planned time before you put them in order.

The step people pay for is the workload check. Sunsama's guide to its planning flow says it adds up the planned time on your tasks, compares it with the limit you set, and warns you when you're over. A timeline shows when you'd finish next to the time you want to stop. Press D to push a task to another day, or Z to send it to the backlog. For a 9 to 5 with a lunch break, Sunsama's own advice is to plan 5.5 hours of work, not eight.

Anything you don't finish moves to the next day at midnight. A task that rolls over for several days in a row goes into an archive, so the list stops filling up with things you aren't doing.

Pick it if you overplan and want an app that says no for you. Skip it if you'd rather not sit through a planning routine every morning, because that routine is the whole idea. Pro costs US$17 a month billed yearly, or US$22 month to month, after a 14-day trial with no card.

Side by side

	Akiflow	Sunsama
Main job	Gathers tasks, puts them on your calendar	Plans a day you can finish
Yearly billing	US$19 a month	US$17 a month
Month to month	US$34	US$22
Free plan	No	No
Trial	7 days, card needed	14 days, no card
Calendars	Google, Outlook, iCloud	Google, Outlook, iCloud, CalDAV
Apps	Mac, Windows, web, iPhone, Android	Mac, Windows, Linux, web, iPhone, Android
Planning	Morning Ritual, drag to the calendar	Guided planning with a workload check
Unfinished tasks	Shown in the next Morning Ritual	Move to the next day at midnight
End of day	Daily Shutdown	Shutdown ritual
AI	Aki, marked beta	Sunny, on by default
Offline	Listed on its features page	Not listed

Mind the trial. Akiflow's subscription begins after the seventh day unless you cancel, so put a reminder on day six, while Sunsama asks for a card only when the trial is over. If you use Apple Calendar, set aside five minutes: both apps connect iCloud with an app-specific password you make in your Apple Account. If you're still picking the calendar underneath, the best calendar apps for iPhone are a good place to start.

What a year costs

Twelve months at list price:

Plan	Billed yearly	Billed monthly
Sunsama Pro	US$204	US$264
Akiflow Pro	US$228	US$408
Akiflow at the student price	US$136.80	Yearly only
Akiflow with the meeting add-on	US$456	US$636

Sunsama is cheaper both ways. Over a year it saves you US$24 on yearly billing, and US$144 if you pay month to month. Akiflow's pricing page puts its own yearly saving at 44%, but you hand over the whole US$228 at once. Akiflow can set a purchasing-power price in selected countries, and the price checkout shows you is the one that applies. Verify an academic email and it's 40% off the yearly plan for life.

Pro includes Aki, the AI assistant, and a free one-to-one call to set you up. The meeting add-on in the table is the AI Meeting Assistant. It records your meetings, writes a transcript and a summary, and adds US$19 a month.

Sunsama's pricing page has a single Pro plan, plus Enterprise for large companies, and the integrations and AI come with Pro. There are no Black Friday deals and there won't be a free plan. Cancel and you keep it to the end of the billing cycle. Before you invite a partner or a colleague, read the FAQ on the same page: it still quotes US$25 a person a month, or US$20 on yearly billing, for each person you add.

Planning a day in each

Take the same Thursday in both apps. You have a team meeting at 9:30 and a dentist at 16:00, plus five jobs. The movers need booking, a report needs a two-hour draft, there's 45 minutes of Spanish homework, the electricity bill is due and the weekly shop wants ordering.

In Akiflow, the shopping list is already waiting in the inbox: it came over from Todoist. Cmd+E, one line for the movers, done. The Morning Ritual then lays out the inbox beside two jobs left over from Wednesday and the day's meetings, and you drag the report onto 10:30 and the homework onto 19:00. Lock the report to your work calendar so colleagues see you're busy. Akiflow's daily goals ask for the two or three tasks that matter most, and you pick the report and the movers. The help centre describes the ritual as dragging tasks into Today and onto the calendar. A warning that the day is too full is Aki's job, and the features page says it nudges you before overload hits.

In Sunsama, you press P. You skipped Wednesday's shutdown, so it asks about Wednesday first and you tick off what you finished. Then you add the five jobs with a planned time on each, and your meetings come in from the calendar. The timeline says you'd finish at 19:30, an hour after you meant to stop, so you press D on the weekly shop and move it to Friday. Press X on the report and Sunsama's auto-scheduling places it around your meetings, inside the working hours you set. A task over an hour gets split across the free gaps. Anything left at midnight moves to Friday by itself.

Sunsama is also testing a planner that does the morning for you. With Agentic Daily Planning switched on under Settings, then Beta, you write a rough note about the day. Sunsama's help page says it reads your connected apps, drafts the plan in 2 to 4 minutes, and lets you keep it, change it or undo it.

Rather not place tasks by hand at all? Motion's AI calendar plans them by deadline, length and priority, and reshuffles the day when a meeting runs long. Notion vs Motion walks through a Tuesday in it.

Ending the day and the week

Both apps close the day with a short routine. Akiflow's Daily Shutdown reviews what you got done and plans tomorrow. Its stats show where your time went, and keep count of your Inbox Zero streak. Sunsama ties its shutdown to the morning: skip it, and the next day's planning makes you review yesterday first. If you set your planning time after 3 PM, Sunsama switches to evening mode and plans tomorrow instead of today, so the last thing you do at work is set up the next day.

The week is where they part. Sunsama's weekly review has three steps: check the objectives you set for the week, look at what you finished and how the hours split by day, then write a short reflection on what went well and what got in the way. Akiflow's features page lists daily rituals, not a weekly one, so the looking back is up to you.

You don't need either app for the weekly part. A weekly reflection template gives you the questions to answer with a pen.

Like the idea of a morning plan and an evening shutdown, without another planner? In ActivityTracker you give a routine like Plan tomorrow a time, the assistant nudges you if that time comes and it isn't done, and it counts the days in a row you did it.

See how routines work

Calendars, phones and other apps

Calendars first, because that's where both apps live. Akiflow syncs events both ways with Google Calendar, Outlook and iCloud. Sunsama connects Google, Outlook, iCloud and CalDAV calendars such as Fastmail and Nextcloud. Its calendar guide also describes a private Sunsama calendar for planned tasks, so they don't fill up the calendar other people see. It can't be shared or hold repeating events, so real appointments stay on your main calendar.

Phones next. Both have iPhone and Android apps. Akiflow's download page wants the desktop app installed before the phone app, and Akiflow also runs in a browser. Sunsama adds iPad, plus desktop apps for Mac, Windows and Linux. Keep your lists in Apple Reminders? Then know that Sunsama imports them only through its Mac app; the Reminders guide says the web and phone apps can't browse them at all, and ticking a task off syncs back to Reminders only when you do it on the Mac.

Other apps: Akiflow's inbox takes tasks from the tools above, from work trackers like Jira and Linear, and from anything Zapier or IFTTT can reach. Sunsama's integrations overlap a lot, Gmail, Slack, Notion and Todoist among them, and also list Google Tasks and Apple Reminders.

For focus, Akiflow has a Focus Timer and a mode that shows one task at a time. It doesn't block notifications, and its help centre suggests your computer's own Focus setting for that. Sunsama's focus mode opens with F and runs a timer on the task you're on, with a Pomodoro tab beside it.

The AI in each

Both now come with an assistant you talk to. Akiflow's is Aki, marked beta on its features page and included in Pro. Tell it "Clear my afternoon and push everything that isn't on fire to tomorrow", as the features page suggests, and it moves the tasks. Akiflow's help centre calls it less an auto-scheduler and more an assistant that acts when you ask.

Sunsama's is Sunny, switched on by default behind a sparkle button in the corner. Sunny's help page says it can create and move tasks or put them on your calendar, and it can sum up what you finished last week or last month. Sunsama also guesses how long a new task will take from your own history, which helps the workload check if you're bad at estimating.

Aki and Sunsama's agentic planner are both still in beta. Play with them during the trial, but buy for the part that isn't: Akiflow's inbox, or Sunsama's daily plan.

Try both for two weeks

You don't have to decide from a table. Sunsama's trial covers two weeks, so run one week in each:

Week one, Sunsama. Connect your calendar, set the time you want to stop and plan each morning with P. Note how often the workload warning shows up.
Week two, Akiflow. Start the trial on the Monday, connect the same calendar and your other apps, run the Morning Ritual each day, and set a reminder for day six.
Each evening, count what you finished and what moved to tomorrow.
On the last Friday, compare. Which week left fewer tasks over, and which app did you open without being reminded?
Go yearly only once you're sure. It's cheaper on both, and Akiflow takes the year's money up front.

Neither one fits? A digital planner app keeps your calendar and your task list on one screen, and some of them cost nothing.

Made-up example: Daniel works four days a week in a museum's events team. He takes a Spanish class on Wednesday evenings, and he's moving flat at the end of the month.

Quotes from the movers sit in Gmail, the flat checklist is in Notion, and his team posts requests in Slack. In his Akiflow week all of it lands in one inbox, and the Morning Ritual takes him seven minutes. By Thursday he notices he's dragging the same three jobs forward every evening.

In his Sunsama week the workload warning shows up on Monday and again on Tuesday. He plans 5.5 hours a day instead of eight, and by Friday only two tasks have rolled over.

On yearly billing Sunsama comes to US$204 against Akiflow's US$228, so he picks Sunsama.