Free project template
Video production checklist with every task dated from the day you start
One video from brief to delivered file: script, shot list, shoot day, edit, review rounds and hand-over.
- 5 sections
- 26 tasks
- Opens as a list
- Dated from day 1
Video: [name]
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Brief
- Write the brief: audience, length, where it will play, deadlineDay 1High
- Collect three reference videosDay 2
- Agree budget and the review roundsDay 3
- Brief signed offDay 4High
Pre-production
- Write the scriptDay 7
- First draft
- Read it aloud and time it
- Approved
- Shot list and storyboardDay 9
- Book crew, location and talentDay 10
- Get release forms and location permissionDay 11
- Shoot day run sheetDay 12
- Charge batteries, clear cards, pack kitDay 13
Shoot
- Shoot dayDay 14, 8:00Urgent
- Room tone and sound check
- Every shot on the list
- B-roll
- Back up the footage to two placesDay 14High
Post-production
- Rough cutDay 18
- Review round 1Day 20
- Fine cut with music and graphicsDay 23
- Review round 2Day 25
- Colour, sound mix, captionsDay 27
Deliver
- Export in each size neededDay 28
- Deliver the files and the project archiveDay 29High
- InvoiceDay 29
About this template
Video costs money on the shoot day, so every decision that can be made before it should be. This project front-loads the brief, the script and the shot list, keeps the shoot day to a run sheet, and limits review to two rounds.
It works for a client video or your own. Rename it to the video and set the delivery date as the finishing day.
Tips from the template
- Get the brief signed off before writing a word of script.
- Every shot on the shot list has a line of script it belongs to.
- Agree two review rounds up front and hold to them.
How to use it in ActivityTracker
- 1Open Tasks and choose Templates.
- 2Find Video production and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Run it with the dates filled in.
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