Is the project tracker template free?

Yes. Copy it as a checklist or print it, with no sign-up. Using it inside ActivityTracker, with the dates filled in, needs an account.

How do the dates work?

Each task has a day counted from the start: Day 1, Day 3 and so on. In ActivityTracker you pick a start date or a finish date, and every task lands on a real day. Tasks that repeat keep repeating.

Can I change it after I add it?

Yes. It's your project: rename it, add tasks, delete the ones you don't need. Save your version with Save as template and it's there next time.

What if the project I need isn't here?

Describe it in a sentence and the AI in Tasks writes a template for it, with sections and dates you can change before you use it.

Free project template

Project tracker template with every task dated from the day you start

Any project from kick-off to wrap-up: scope, owners, milestones, weekly status and a proper close.

4 sections
23 tasks
Opens as a list
Dated from day 1

Project: [name]

Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.

Kick-off

Write the goal and what done looks likeDay 1High
List what is in scope and what is notDay 2
Name an owner for each workstreamDay 2
Agree the deadline and budgetDay 3High
Hold the kick-off meetingDay 4

Milestones

Milestone 1: [name] ([owner])Day 15High
- Break it into tasks
- Review it with the team
Milestone 2: [name] ([owner])Day 29
- Break it into tasks
- Review it with the team
Milestone 3: [name] ([owner])Day 43
- Break it into tasks
- Review it with the team

Running it

Weekly status checkEvery Monday 10:00
- What finished last week
- What is late and why
- What is blocked and who can unblock it
Send a short status note to whoever is paying for itEvery Friday
Keep a list of risks and decisionsDay 8

Wrap-up

Hand over the finished workDay 50High
Hold a short review: what to repeat, what to changeDay 53
Archive files and close open tasksDay 54

About this template

A general project plan for work that has a start, an end and more than one person on it. Projects slip in the middle, when a milestone has no owner or nobody checks status until it is late.

Sections follow the life of a project. Each milestone is a task with its steps inside, an owner in the title and a date counted from kick-off. A weekly status check runs until you close the project.

Tips from the template

Rename the milestones to your own and add the owner's name to each.
Adjust the dates once the real deadline is agreed.
Delete the weekly status task when the project closes.

How to use it in ActivityTracker

1Open Tasks and choose Templates.
2Find Project tracker and open it. You see every section and task before anything is added.
3Pick the day you start, or the day it has to be done by. Every date moves with it.
4Press Use template. Rename the project, then work down the list.

Already use ActivityTracker? Open this template in the app

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Questions

Run it with the dates filled in.

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