Project template for founders
Monthly bookkeeping checklist with every task back on the list when it's due
Invoices out, expenses in, the bank reconciled, payroll paid, GST when due: the month in ten tasks.
- 3 sections
- 10 tasks
- Opens as a list
- Repeats on its own
Monthly bookkeeping
Month end
- Send every invoice for the monthEvery 28th of the monthHigh
- Capture every expense with its receiptEvery 30th of the month
- Reconcile the bank feedEvery 2nd of the monthHigh
- Chase invoices more than 30 days overdueEvery 3rd of the month
- Pay the bills dueEvery 5th of the month
Payroll
- Run payrollEvery 25th of the monthHigh
- CPF contributions submittedEvery 10th of the monthUrgent
Quarterly and yearly
- GST return filedEvery 3 monthsHigh
- Send the quarter to the accountantEvery 3 months
- Year-end closeEvery yearThe Year-end close template has the full list.
About this template
Books that are done monthly take two hours; books done yearly take a week and cost a penalty. This project is the routine as repeating tasks around month end, with payroll and CPF on their dates and the GST return when your cycle says.
Tips from the template
- Every task repeats; move each to the day it really happens.
- Reconcile the bank first; everything else is easier once it matches.
- Delete the GST tasks if you are not registered.
How to use it in ActivityTracker
- 1Open Tasks and choose Templates.
- 2Find Monthly bookkeeping and open it. You see every section and task before anything is added.
- 3Check the name the new project gets, and change it if you like.
- 4Press Use template. Rename the project, then work down the list.
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Questions
Run it with the dates filled in.
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