Free project template
Recruiting tracker with every task dated from the day you start
Candidates for one role on a board, from applied to screened, interviewed, offered and hired.
- 7 sections
- 11 tasks
- Opens as a board
- Dated from day 1
Hiring: [role]
Days count from the day you start. In the app, pick a start or a finish date and each task lands on a real day.
Set up the role
- Write what the person will do in their first six monthsDay 1High
- Agree the salary rangeDay 2High
- Write and post the job adDay 4In Singapore, check whether the role must be posted on MyCareersFuture first.
- Agree interview stages and who runs eachDay 4
Applied
- [Candidate name] ([source])
Screened
Interviewing
- Interview kit
- Same core questions for every candidate
- Scorecard filled in right after each interview
- Reference checks for the final one or two
Offer
Hired
- Start the onboarding template for the new hire
Not moving forward
- Send a short, kind rejection
About this template
For hiring one role. Good candidates drop out when a hiring process goes quiet for a week. A board shows who is stuck at which stage.
Each candidate is a card that moves across the columns. The first column holds the setup jobs for the role itself.
Tips from the template
- Add one card per candidate with their name and where they came from.
- Move a card the day the stage changes.
- Reply to every candidate. The ones you turn down get a reply too.
How to use it in ActivityTracker
- 1Open Tasks and choose Templates.
- 2Find Hiring pipeline and open it. You see every section and task before anything is added.
- 3Pick the day you start, or the day it has to be done by. Every date moves with it.
- 4Press Use template. Rename the project, then work down the list.
Templates like this one
A regular 1-on-1 with a direct report: a shared running agenda, the meeting itself and actions that actually get done.
4 sections, 12 tasksFrom idea to a first public version in eight weeks, with a launch day and a week of listening after.
4 sections, 19 tasksBrief, proposal, deposit, delivery, invoice: one client engagement with the money steps in.
3 sections, 16 tasks
Questions
Run it with the dates filled in.
Book a walkthrough to see the templates in the app.